How to Work with Us

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Boxed cartons with quality check
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Photo credit: Ulf Newmark/SCMS
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Expectations
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The USAID Global Health Supply Chain Program-Procurement and Supply Management (GHSC-PSM) project is committed to integrity in procurement, striving to be a good business partner with suppliers while complying with contract terms and U.S. government regulations.

We use a full and open competitive procedure to facilitate timely delivery of quality products and services at a reasonable cost. Suppliers are selected based on objective business criteria such as price, technical merit, and best value.

In our view, good business partners agree to and follow the contract terms. Their operations are consistent with commercial business practices, and they comply with USAID regulations and policies.

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GHSC-PSM Supplier Criteria
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To be considered, a prospective GHSC-PSM supplier must:
 

  • Comply with U.S. Code of Federal Regulations (CFR), 22 CFR 228, rules for procuring commodities and services financed by USAID
  • Adhere to GHSC quality requirements, including the GHSC-Quality Assurance (QA) list of eligible suppliers/products and standards from:
    • U.S. Food and Drug Administration (USFDA)
    • USAID recognized Stringent Regulatory Authority (SRA)
    • World Health Organization (WHO)
    • International Organization for Standardization (ISO)
    • Good Manufacturing Practice (GMP) regulations 
  • Have a valid registration from the National Drug Regulatory Authority (NDRA), when product registration is required 
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Eligibility Criteria by Health Area
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For each health area, the following eligibility criteria apply:

 

HIV/AIDS

PRODUCT CATEGORY

REQUIREMENTS


Pharmaceuticals: Antiretrovirals

 

  • US FDA NDA, ANDA or Tentatively Approved    


Pharmaceuticals: Essential Medicines

 

  • Preapproved by a USAID wholesaler

 

Ready-to-use therapeutic foods

 

Supplier Requirements:

  • Certified National License for Food Manufacturing(Valid license issued by local authorities with validity period)
  • Certificate of Compliance ISO 22000:2005
  • Validated HACCP Plan
  • Validated Pathogen and Environmental Monitory Program (PEM)
  • Validated Microbiology Zoning Demarcation
  • Recent (<2 yrs) Inspection report from regulatory authority, ISO audit, UNICEF/MSF/WFP or other major certifying body.
     
Product Specifications based on USAID approved requirements


Non-pharmaceuticals
(voluntary medical male circumcision, lab supplies, and reagents)

 

  • Adhere to the GHSC-QA requirements for quality assurance
  • Comply with international standards, such as European Standards (CE); ISO, including applicable standard number; WHO; and/or GMP standards


Diagnostics

 

  • US FDA PMA/510k
  • WHO Prequalified


Male condoms, female condoms, and lubricants

 

  • US FDA 510K

 

MALARIA

PRODUCT CATEGORY

REQUIREMENTS


Antimalarial medicines

 


Rapid diagnostic tests

 

  • A Plasmodium falciparum (PF) panel detection score of at least 75 percent at 200 parasites μl
  • A Plasmodium vivax (P.vivax) panel detection score at least 75 percent at 200 parasites μl
  • A false-positive rate of less than 10 percent
  • An invalid rate of less than 5 percent


Long-lasting insecticide-treated nets

 

  • Approved by the WHO Pesticide Evaluations Scheme Phase II

 

REPRODUCTIVE HEALTH

PRODUCT CATEGORY ELIGIBILITY REQUIREMENTS

 

Oral contraceptives, injectables, implants

 

  • USFDA NDA or ANDA
  • Approved by a USAID recognized SRA
  • Prequalified by WHO PQT

 

Intrauterine devices

 

  • CE Mark and UNFPA Listed

 

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Global Standards for Product Identification, Labeling, and Data Exchange
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GHSC-PSM has implemented a product identification, labeling, and data exchange requirement for commodities procured under this mechanism.  A formal requirement is included in all bid solicitations and contracts. GHSC-PSM expects suppliers to implement this requirement with no subsequent impact on ceiling prices in contracts through the duration of the project. For more information on this requirement, please refer to the GHSC-PSM Global Standards Technical Implementation Guide or contact globalstandards@ghsc-psm.org.

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Evaluation Criteria
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Offerors who meet minimum eligibility requirements are then typically evaluated on the following criteria:

  • Price
  • Quality
  • Lead time
  • Registration
  • Shelf life
  • Past performance

Past performance is evaluated based on how well the supplier meets the terms and conditions of any past or on-going contracts with GHSC-PSM, for example, whether or not the supplier provided the specified commodities by the agreed goods availability date.

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How To Get Paid
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Supplier Registration

All suppliers must register in the GHSC-PSM system by clicking “Sign up now.”  

U.S. based vendors must submit their subcontract, electronic funds transfer authorization form, and W-9 tax form.

International vendors must submit their subcontract and wire transfer form. Please note that international vendors must have a United States intermediary bank.

Invoice Processing

When an order is placed, it is documented through an executed agreement in one of the following ways:

  • Subcontract — either firm fixed price, firm unit price, or indefinite delivery/indefinite quantity (IDIQ)
  • Purchase order (PO) issued under an IDIQ subcontract
  • PO issued under a blanket purchase agreement
  • Simplified PO

 

When you submit an invoice to GHSC-PSM, backup documentation is required according to the terms of the executed agreement. The following is a list of backup documents that may be required

  • A signed PO under an IDIQ or firm fixed price subcontract, issued by GHSC-PSM. The PO needs to be included in all commodity payment requests.
  • Original invoice, issued by the supplier. The invoice needs to reference the PO number and indicate the quantity, per-unit price, tax information, and total.
  • Shipping documents, issued by the supplier. This document includes such shipping information as the freight carrier receipt and packing list. The packing list must reference the invoice and PO numbers and indicate weight and quantity of the shipment.
  • Certificate of origin, issued by the supplier
  • Delivery order/note, issued by GHSC-PSM. The quantity must match that in the packing list.
  • Certificate of analysis, issued by the supplier
  • Air/sea waybill, issued by the third-party logistics provider or the supplier. The quantity must match that in the packing list. If the shipment is palletized, the number of units and the number of pallets must be listed. 
  • Forwarder certificate of receipt, issued by the third-party logistics provider or the supplier. Quantity must match that in the packing list.
  • Bill of lading, issued by the third-party logistics provider
  • Any additional costs that may be listed in the invoice must be reflected in the subcontract/PO or have received the written approval of GHSC-PSM.

 

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Contact Information
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For more details on eligibility requirements and how to become a registered supplier, please contact: PSMSupplierManagement@ghsc-psm.org.