How to Work with Us

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Boxed cartons with quality check
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Photo credit: Ulf Newmark/SCMS
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Expectations
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The USAID Global Health Supply Chain Program-Procurement and Supply Management (GHSC-PSM) project is committed to integrity in procurement, striving to be a good business partner with suppliers while complying with contract terms and U.S. government regulations.

We use a full and open competitive procedure to facilitate timely delivery of quality products and services at a reasonable cost. Suppliers are selected based on objective business criteria such as price, technical merit, and best value.  

In our view, good business partners agree to and follow the contract terms. Their operations are consistent with commercial business practices, and they comply with USAID regulations and policies.

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GHSC-PSM Supplier Criteria
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To be considered, a prospective GHSC-PSM supplier must:
 

  • Comply with U.S. Code of Federal Regulations (CFR), 22 CFR 228, rules for procuring commodities and services financed by USAID
     
  • Adhere to GHSC quality requirements, including the GHSC-Quality Assurance (QA) list of eligible suppliers/products and standards from:
     
    • U.S. Food and Drug Administration (USFDA)
    • Stringent Regulatory Authority (SRA)
    • World Health Organization (WHO)
    • International Organization for Standardization (ISO)
    • Good Manufacturing Practice (GMP) regulations 
       
  • Have a valid registration from the National Drug Regulatory Authority (NDRA), when product registration is required
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Eligibility Criteria by Health Area
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For each health area, the following eligibility criteria apply:

 

HIV/AIDS

PRODUCT CATEGORY

REQUIREMENTS

Pharmaceuticals
(antiretrovirals and essential medicines)

 

Non-pharmaceuticals
(voluntary medical male circumcision, ready-to-use therapeutic foods, lab supplies, and reagents)

 

  • Adhere to the GHSC-QA requirements for quality assurance
  • Comply with international standards, such as European Standards (CE); ISO, including applicable standard number; WHO; and/or GMP standards

 

MALARIA

PRODUCT CATEGORY

REQUIREMENTS

Antimalarial medicines

 

Rapid diagnostic tests

 

  • A Plasmodium falciparum (PF) panel detection score of at least 75 percent at 200 parasites μl
  • A Plasmodium vivax (P.vivax) panel detection score at least 75 percent at 200 parasites μl
  • A false-positive rate of less than 10 percent
  • An invalid rate of less than 5 percent

 

Long-lasting insecticide-treated nets

 

  • Approved by the WHO Pesticide Evaluations Scheme Phase II

 

REPRODUCTIVE HEALTH

PRODUCT CATEGORY REQUIREMENTS

Oral contraceptives, injectables, and intrauterine devices

  • Approved by the USFDA (510K approval)
  • Approved by an SRA
  • Prequalified by WHO

 

Male condoms, female condoms, and lubricants

 

  • 510K approval from the USFDA
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Global Standards for Product Identification, Labeling, and Data Exchange
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GHSC-PSM has implemented a product identification, labeling, and data exchange requirement for commodities procured under this mechanism.  A formal requirement is included in all bid solicitations and contracts. GHSC-PSM expects suppliers to implement this requirement with no subsequent impact on ceiling prices in contracts through the duration of the project. For more information on this requirement, please refer to the GHSC-PSM Global Standards Technical Implementation Guide or contact globalstandards@ghsc-psm.org.

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Evaluation Criteria
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All offeror proposals are evaluated using the “AQSCIR-P” model for awarding business based on the best value for money. The model considers the following categories:

 

  • Assurance of supply: production capacity, quantity in stock (when required), past performance
  • Regulatory: administrative requirements, registration in country
  • Quality: quality assurance requirements (USFDA, WHO, GHSC-QA), shelf life, stability studies/climatic zone standards
  • Service: lead time (stock, fresh production), customer service, product identification
  • Cost: specific/unique label language, unique distribution requirements
  • Innovation: serialization, packaging optimization, new/improved products
  • Price: free carrier unit price

 

 

Category weights vary as formulas are tailored for each commodity and/or product and specific sourcing strategy.

 

 

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How To Get Paid
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Supplier Registration

All suppliers must register in the GHSC-PSM system by clicking “Sign up now.”  

U.S. based vendors must submit their subcontract, electronic funds transfer authorization form, and W-9 tax form.

International vendors must submit their subcontract and wire transfer form. Please note that international vendors must have a United States intermediary bank.

Invoice Processing

When an order is placed, it is documented through an executed agreement in one of the following ways:

 

  • Subcontract — either firm fixed price, firm unit price, or indefinite delivery/indefinite quantity (IDIQ)
  • Purchase order (PO) issued under an IDIQ subcontract
  • PO issued under a blanket purchase agreement
  • Simplified PO

 

 

When you submit an invoice to GHSC-PSM, backup documentation is required according to the terms of the executed agreement. The following is a list of backup documents that may be required:

 

 

  • A signed PO under an IDIQ or firm fixed price subcontract, issued by GHSC-PSM. The PO needs to be included in all commodity payment requests.
  • Original invoice, issued by the supplier. The invoice needs to reference the PO number and indicate the quantity, per-unit price, tax information, and total.
  • Shipping documents, issued by the supplier. This document includes such shipping information as the freight carrier receipt and packing list. The packing list must reference the invoice and PO numbers and indicate weight and quantity of the shipment.
  • Certificate of origin, issued by the supplier
  • Delivery order/note, issued by GHSC-PSM. The quantity must match that in the packing list.
  • Certificate of analysis, issued by the supplier
  • Air/sea waybill, issued by the third-party logistics provider or the supplier. The quantity must match that in the packing list. If the shipment is palletized, the number of units and the number of pallets must be listed. 
  • Forwarder certificate of receipt, issued by the third-party logistics provider or the supplier. Quantity must match that in the packing list.
  • Bill of lading, issued by the third-party logistics provider
  • Any additional costs that may be listed in the invoice must be reflected in the subcontract/PO or have received the written approval of GHSC-PSM.

 

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Contact Information
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For more details on eligibility requirements and how to become a registered supplier, please contact: PSMSupplierManagement@ghsc-psm.org.